Junior HR Executive

The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.

Duties & Responsibilities
Recruitment Support
- Post job openings on various platforms and collect applications.
- Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local & Overseas).
- Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.
- Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.
- Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.
- For local hiring, collect necessary documents directly from candidates.
- Prepare offer letters and joining documents.
- Support in onboarding and induction activities.
- Maintain and analyze recruitment data and generate relevant reports.

Employee Records & Documentation
- Maintain and update employee files (physical and electronic).
- Record and track expiry of documents such as passports, visas, and insurance.
- Ensure all HR documents are filed and labeled correctly.

HR System Support
- Update employee information in the HRMS system.
- Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).
Handle data entry and verification during audits or reviews.

Attendance & Leave Management
- Monitor daily attendance records and process leave applications.
- Follow up with employees or supervisors on attendance irregularities.
- Assist in creating or verifying monthly attendance reports for payroll processing.

Employee Relations
- Handle basic employee queries regarding HR policies and procedures.
- Maintain employee engagement records and participation in HR programs.
- Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.

General HR Administration
- Support Sr. HR Executive & HR Manager in creating and amending forms, policies, and processes.
Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).
- Circulate/convey HR communications to employees.
- Support HR events, training sessions, and employee engagement activities.
- Ensure employees comply with organizational policies and processes.
- Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.

How to Apply ?
Interested candidates, please share your CV to:
recruitment@almgtc.com