Purchasing & Supply Chain Officer
Alghanim Healthcare Kuwait
- Salary: Not disclosed
- Experience: 5+ Years
- Job Type: Full-time
- Eligibility: Local (Kuwait)
- Work Mode: On-site
Description
We’re hiring a Purchasing & Supply Chain Officer (Arab National Only) to join our journey of excellence, integrity, and impact.
1. POSITION SUMMARY
The Purchasing & Supply Chain Officer oversees centralized procurement and supply chain operations for Pharmaceuticals, Medical Devices, FMCG, and Babycare (all commercial divisions). The role manages the end-to-end lifecycle of goods—from strategic sourcing and carrier negotiation to international logistics and final warehouse receipt. The primary objective is to optimize landed costs, maintain rigorous data integrity across digital platforms, and safeguard the company against delivery-related penalties and inventory discrepancies.
2. ESSENTIAL DUTIES AND RESPONSIBILITIES
Strategic Supply Chain Reporting & Visibility
* Open PO & ETA Management: Maintain and distribute a comprehensive weekly report detailing the status of all open Purchase Orders (POs) and accurate Estimated Times of Arrival (ETAs) across all divisions.
* Back-order & Contingency Planning: Identify back-ordered items and immediately develop formal contingency plans (e.g., air-freight conversion or alternative sourcing) to prevent service disruptions and MOH penalties.
* Financial & Statistical Reporting: Compile and analyze complex data for statistical, financial, and analytical reports to assist in budget preparation and expenditure forecasting.
* Data Integrity & Archiving: Ensure 100% data integrity within the ERP (Microsoft Dynamics AX) and maintain a systematic filing structure for all supporting documents (Bids, POs, Invoices, and Logistics docs) within SharePoint.
Discrepancy Management & Reconciliation
* Shortage & Excess Reporting: Act as the primary point of contact for the warehouse to identify and document any physical discrepancies (shortages, excess, or damages) upon shipment arrival.
* Internal Commercial Liaison: Immediately report quantity variances to the relevant commercial teams to allow for stock-allocation adjustments and customer notification.
* Supplier Dispute Resolution: Formally notify suppliers of discrepancies and lead the reconciliation process to secure credit notes, replacement shipments, or invoice amendments.
* Corrective Action: Investigate recurring shipment errors with logistics partners or suppliers and implement corrective measures to improve future shipment accuracy.
Group Procurement & Logistics Negotiation
* Centralized Oversight: Lead the centralized purchasing process across all commercial units, ensuring compliance with company policies, trade regulations, and necessary internal approvals.
* Strategic Freight Sourcing: Lead negotiations with logistics partners to secure the most cost-effective quotes for Sea, Air, and Land freight.
* Customs Excellence: Coordinate with clearing agents to ensure rapid customs release and compliance with Kuwaiti regulations, minimizing storage fees and avoiding demurrage/detention charges.
* Landed Cost Accountability: Consolidate all logistics expenses (freight, insurance, duties, and clearing) to provide accurate landed-cost data for divisional pricing.
* Documentation Management: Maintain direct contact with suppliers to obtain and approve Commercial Invoices, Packing Lists, and Certificates of Origin.
Operational Coordination
* Supplier Liaison: Maintain direct and constant contact with international and local suppliers to track production and dispatch status for all open Purchase Orders.
* Commercial Coordination: Proactively communicate any shipment changes or delays to the commercial team to allow for timely mitigation.
* Warehouse Integration: Inform the warehouse team of incoming shipments in advance (Pre-Alerts) to ensure prioritized processing, especially for urgent Ministry of Health (MOH) deliveries.
3. POSITION QUALIFICATIONS
Education
BA/BS required, preferably in Logistics or Supply Chain Management.
Experience
Minimum 5 years in Logistics/Supply Chain, including 2 years of supervisory experience.
Language
Bilingual Fluency:
Professional-level written and spoken command of both English and Arabic is mandatory.
Technical
Proficiency in Microsoft Excel; hands-on experience with Microsoft Dynamics
(AX/365) and SharePoint is essential.
Key Skills
Expert knowledge of Incoterms 2020, dispute resolution, and financial
data analysis.
4. KEY PERFORMANCE
INDICATORS (KPIs)
Reporting Accuracy: 100% timeliness in Open PO, ETA, and Discrepancy reports.
Resolution Cycle Time: Average time taken to resolve shipment shortages/ excesses with suppliers.
Data Integrity: Audit-ready status for all procurement files in SharePoint and
the ERP.
Logistics Savings: Percentage reduction in freight and clearing costs through
active negotiation.
Interested candidates may send their CVs on: recruitment@alghanimhc.com
Building healthier futures together.
1. POSITION SUMMARY
The Purchasing & Supply Chain Officer oversees centralized procurement and supply chain operations for Pharmaceuticals, Medical Devices, FMCG, and Babycare (all commercial divisions). The role manages the end-to-end lifecycle of goods—from strategic sourcing and carrier negotiation to international logistics and final warehouse receipt. The primary objective is to optimize landed costs, maintain rigorous data integrity across digital platforms, and safeguard the company against delivery-related penalties and inventory discrepancies.
2. ESSENTIAL DUTIES AND RESPONSIBILITIES
Strategic Supply Chain Reporting & Visibility
* Open PO & ETA Management: Maintain and distribute a comprehensive weekly report detailing the status of all open Purchase Orders (POs) and accurate Estimated Times of Arrival (ETAs) across all divisions.
* Back-order & Contingency Planning: Identify back-ordered items and immediately develop formal contingency plans (e.g., air-freight conversion or alternative sourcing) to prevent service disruptions and MOH penalties.
* Financial & Statistical Reporting: Compile and analyze complex data for statistical, financial, and analytical reports to assist in budget preparation and expenditure forecasting.
* Data Integrity & Archiving: Ensure 100% data integrity within the ERP (Microsoft Dynamics AX) and maintain a systematic filing structure for all supporting documents (Bids, POs, Invoices, and Logistics docs) within SharePoint.
Discrepancy Management & Reconciliation
* Shortage & Excess Reporting: Act as the primary point of contact for the warehouse to identify and document any physical discrepancies (shortages, excess, or damages) upon shipment arrival.
* Internal Commercial Liaison: Immediately report quantity variances to the relevant commercial teams to allow for stock-allocation adjustments and customer notification.
* Supplier Dispute Resolution: Formally notify suppliers of discrepancies and lead the reconciliation process to secure credit notes, replacement shipments, or invoice amendments.
* Corrective Action: Investigate recurring shipment errors with logistics partners or suppliers and implement corrective measures to improve future shipment accuracy.
Group Procurement & Logistics Negotiation
* Centralized Oversight: Lead the centralized purchasing process across all commercial units, ensuring compliance with company policies, trade regulations, and necessary internal approvals.
* Strategic Freight Sourcing: Lead negotiations with logistics partners to secure the most cost-effective quotes for Sea, Air, and Land freight.
* Customs Excellence: Coordinate with clearing agents to ensure rapid customs release and compliance with Kuwaiti regulations, minimizing storage fees and avoiding demurrage/detention charges.
* Landed Cost Accountability: Consolidate all logistics expenses (freight, insurance, duties, and clearing) to provide accurate landed-cost data for divisional pricing.
* Documentation Management: Maintain direct contact with suppliers to obtain and approve Commercial Invoices, Packing Lists, and Certificates of Origin.
Operational Coordination
* Supplier Liaison: Maintain direct and constant contact with international and local suppliers to track production and dispatch status for all open Purchase Orders.
* Commercial Coordination: Proactively communicate any shipment changes or delays to the commercial team to allow for timely mitigation.
* Warehouse Integration: Inform the warehouse team of incoming shipments in advance (Pre-Alerts) to ensure prioritized processing, especially for urgent Ministry of Health (MOH) deliveries.
3. POSITION QUALIFICATIONS
Education
BA/BS required, preferably in Logistics or Supply Chain Management.
Experience
Minimum 5 years in Logistics/Supply Chain, including 2 years of supervisory experience.
Language
Bilingual Fluency:
Professional-level written and spoken command of both English and Arabic is mandatory.
Technical
Proficiency in Microsoft Excel; hands-on experience with Microsoft Dynamics
(AX/365) and SharePoint is essential.
Key Skills
Expert knowledge of Incoterms 2020, dispute resolution, and financial
data analysis.
4. KEY PERFORMANCE
INDICATORS (KPIs)
Reporting Accuracy: 100% timeliness in Open PO, ETA, and Discrepancy reports.
Resolution Cycle Time: Average time taken to resolve shipment shortages/ excesses with suppliers.
Data Integrity: Audit-ready status for all procurement files in SharePoint and
the ERP.
Logistics Savings: Percentage reduction in freight and clearing costs through
active negotiation.
Interested candidates may send their CVs on: recruitment@alghanimhc.com
Building healthier futures together.
Contact Information
Posted on 30 April 2026